Parent entrepreneurs are pros at juggling.
We’ve got businesses, families, and that never-ending mental checklist (“Did I sign the excursion form? Pay the BAS? Pack the soccer boots?”).
But here’s the kicker: juggling everything doesn’t make you a superhero. It makes you tired. And when you’re tired, things drop — clients, opportunities, even your sanity.
That’s where delegation comes in. The problem? Most business owners (especially parents) struggle to let go. It feels risky. It feels like no one else will do it “right.”
The good news? Delegation doesn’t mean losing control. It means gaining freedom.
1. Why Letting Go Feels So Hard
Let’s call it out:
- You’ve built this business from scratch.
- You’ve figured out every process, every client quirk, every “if this, then that” workaround.
- You think handing it over means the quality will drop, or worse — it’ll come back to bite you.
But here’s the truth: holding on to everything means you’re the bottleneck. Your growth stalls, your energy tanks, and your kids get a version of you that’s more laptop than human.
2. The “101 Tasks” Reality Check
Here’s a fun exercise: grab a pen and list every single task you do in a week. Then ask yourself:
👉 Which ones require me?
👉 Which ones just require getting done?
Spoiler: about 80% of your list falls into the second category. Things like:
- Inbox triage
- Appointment scheduling
- Chasing invoices
- Updating trackers
All those little tasks eat away at your time. That’s why we created our “101 Tasks You Shouldn’t Be Doing” resource — because chances are, you’re doing way too many of them.
3. A Simple Framework for Delegation
Here’s how to get started without freaking out:
- Low-stakes first: Start with tasks that don’t carry huge consequences if they’re imperfect (like formatting a document or booking meetings).
- Process it: Write a quick SOP (or record a Loom video) so someone else can follow your steps.
- Test and tweak: Hand it to your VA, review their work, give feedback, then let go.
- Rinse and repeat: Gradually move bigger tasks across as your confidence grows.
Delegation isn’t a big bang. It’s baby steps that free up your brain one task at a time.
4. Stories from the BTM Trenches
We’ve seen this play out over and over:
- Financial planners who spent 10+ hours a week drowning in admin finally handed over their scheduling and client comms. Result? More client meetings, more revenue, less grey hair.
- Allied health professionals who were terrified to let go of their inbox realised their VA could not only handle emails, but actually improve response times. Clients were happier, not neglected.
The pattern is clear: the minute they delegated, the fear faded — and the business started breathing again.
5. Control vs Oversight: The Big Difference
Here’s the thing: delegating doesn’t mean disappearing. You still set the standards, review the work, and decide the direction.
Think of it like teaching your teenager to drive. At first, you’re clutching the dashboard for dear life. But over time, you realise they’ve got this — and suddenly, you’ve got a chauffeur while you sit back (preferably with a coffee).
Conclusion: Delegation = Liberation
The Delegation Dilemma is really a mindset trap. You think you’re holding on to control, but really you’re holding on to limitations.
Start with one small task. Then another. Before long, you’ll look up and realise you’ve built a business that runs without you chained to every detail.
Because the truth is:
- Control isn’t about doing it all.
- Control is about designing a business that works without you micromanaging every inbox ping.
And if you’re ready to stop juggling and start leading, Beyond the Maze has the systems, the SOPs, and the VAs who know how to take the load off without dropping the ball.
